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Privacy Policy

Last updated: March 6, 2026

RareTalent (“RareTalent,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, share, and safeguard personal data when you use our website, submit information through our forms, communicate with us, or otherwise use our services (collectively, the “Services”).

By accessing or using RareTalent, you agree to this Privacy Policy.

1. Scope of This Policy

This Privacy Policy applies to personal data we collect from:

  • candidates and job seekers;
  • hiring companies and their representatives;
  • website visitors; and
  • other individuals who communicate with us or interact with our Services.

2. Information We Collect

2.1 Information You Provide to Us

We may collect personal and business information you voluntarily provide, including:

Candidate Information

  • full name;
  • email address;
  • phone number;
  • location;
  • résumé / CV;
  • portfolio, GitHub, LinkedIn, Twitter/X, website, or other professional links;
  • work history, education, skills, salary expectations, availability, and role preferences;
  • visa or work authorisation information, where relevant to a role;
  • interview notes, screening responses, references, and related hiring information.

Employer / Client Information

  • company name;
  • company website;
  • contact name, work email, phone number, and job title;
  • hiring requirements, role descriptions, compensation ranges, team details, and process information;
  • billing, payment, and contract-related information.

Payment Information

Where applicable, we may collect billing and payment-related information, including:

  • billing contact details;
  • transaction records;
  • cryptocurrency wallet addresses or transaction identifiers; and
  • limited payment-related metadata.

Card payments are typically processed through third-party payment providers, and we do not store full card details ourselves unless expressly stated otherwise.

Communications and Submitted Materials

We may collect:

  • emails, messages, and meeting notes;
  • information shared during intake calls, screening calls, and interviews;
  • documents, résumés, job descriptions, portfolios, references, and other materials submitted to us.

2.2 Information We Collect Automatically

When you visit our website, we may automatically collect certain technical and usage information, such as:

  • IP address;
  • browser type and version;
  • device type;
  • operating system;
  • pages viewed and time spent on pages;
  • referring URLs;
  • approximate location derived from IP;
  • cookie and similar tracking data.

2.3 Information We Receive from Third Parties

We may receive information from third parties such as:

  • employers, recruiters, or referrers;
  • analytics providers;
  • CRM, applicant tracking, scheduling, and workflow tools;
  • payment processors;
  • professional networking or public profile platforms, where you have chosen to make information publicly available.

3. How We Use Your Information

We use personal data to operate and improve RareTalent, including to:

  • review candidate and employer inquiries;
  • assess candidate fit for specific roles;
  • facilitate introductions between candidates and hiring companies;
  • coordinate interviews, hiring workflows, and communications;
  • provide recruitment and talent matching services;
  • communicate with you about roles, hiring processes, updates, or service-related matters;
  • process payments and maintain transaction records;
  • manage our business operations, contracts, and internal reporting;
  • improve our website, workflows, and service quality;
  • detect, prevent, or investigate fraud, abuse, or unauthorised activity; and
  • comply with legal, regulatory, tax, accounting, and enforcement obligations.

4. Legal Basis for Processing (EU/UK)

If you are located in the EU or UK, we process your personal data on one or more of the following legal bases:

  • Contract: where processing is necessary to take steps at your request or to perform a contract with you;
  • Consent: where you have given consent, such as for optional marketing communications;
  • Legal Obligation: where processing is necessary to comply with applicable law or regulatory requirements;
  • Legitimate Interests: where processing is necessary for our legitimate business interests, including operating RareTalent, evaluating candidates, supporting hiring processes, preventing misuse, improving our Services, and protecting our legal rights.

5. How We Share Your Information

We do not sell your personal data.

We may share personal data in the following circumstances:

5.1 With Hiring Companies

If you are a candidate, we may share your profile and related information with prospective employers or clients where relevant to a hiring opportunity. This may include your résumé, portfolio, professional background, screening notes, compensation expectations, availability, and other information relevant to the recruitment process.

5.2 With Service Providers

We may share data with trusted third-party service providers who support our operations, such as providers of:

  • payment processing;
  • website hosting;
  • analytics;
  • CRM and applicant tracking systems;
  • communications and email;
  • scheduling and calendar tools;
  • document storage;
  • transcription or note-taking tools;
  • legal, accounting, or administrative support.

These providers are permitted to use the information only as needed to provide services to us, subject to appropriate contractual protections where required.

5.3 With Professional Advisers and Authorities

We may disclose information to lawyers, accountants, auditors, insurers, regulators, law enforcement, courts, or other authorities where necessary to:

  • comply with legal obligations;
  • enforce our agreements;
  • respond to lawful requests;
  • protect our rights, users, or business; or
  • investigate fraud, security incidents, or unlawful conduct.

5.4 Business Transfers

If RareTalent is involved in a merger, acquisition, restructuring, financing, asset sale, or similar transaction, personal data may be transferred as part of that transaction, subject to applicable law.

6. Cookies and Tracking Technologies

We may use cookies, pixels, and similar technologies to:

  • remember preferences and settings;
  • understand how visitors use our website;
  • improve website performance and user experience;
  • measure traffic, engagement, and campaign effectiveness.

You can usually control cookies through your browser settings. Where required by law, we will request consent before using non-essential cookies.

7. Cryptocurrency Payment and Blockchain Data

If you make a payment using cryptocurrency, certain transaction details may be recorded on a public blockchain. Blockchain transactions are generally public and may be visible to others. RareTalent does not control how public blockchains operate and cannot delete or alter information recorded on them.

We may retain wallet addresses, transaction hashes, timestamps, and related payment records as needed for accounting, fraud prevention, and legal compliance.

8. Data Retention

We retain personal data only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to:

  • provide and improve the Services;
  • maintain recruitment records and business records;
  • comply with legal, tax, accounting, and regulatory obligations;
  • resolve disputes and enforce agreements.

Retention periods may vary depending on the nature of the relationship and the type of data involved. For example, we may retain candidate and client records for a reasonable period after the last interaction in case future opportunities, disputes, or compliance obligations arise.

If you request deletion, we will delete or anonymise your information where required by law, unless we need to retain it for legitimate legal, regulatory, contractual, or operational reasons.

9. Data Security

We implement reasonable technical and organisational safeguards designed to protect personal data, which may include:

  • HTTPS / encrypted transmission;
  • restricted access to internal systems;
  • role-based access controls;
  • secure third-party platforms;
  • internal process controls for handling personal information.

However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

10. International Data Transfers

RareTalent may process or store personal data in countries outside your home jurisdiction, including countries that may not provide the same level of data protection as your local laws.

Where required by applicable law, we take steps to ensure appropriate safeguards are in place for international data transfers.

11. Your Rights

Depending on where you are located, you may have rights regarding your personal data, including the right to:

  • access the personal data we hold about you;
  • correct inaccurate or incomplete data;
  • request deletion of your data;
  • object to certain processing;
  • request restriction of processing;
  • request portability of your data;
  • withdraw consent where processing is based on consent; and
  • lodge a complaint with a relevant supervisory authority.

To exercise these rights, contact us at: [insert RareTalent contact email]

We may need to verify your identity before responding to certain requests.

12. Marketing Communications

We may send you service-related communications and, where permitted by law, updates about roles, hiring opportunities, company news, or related offerings.

You can opt out of non-essential marketing communications at any time by using the unsubscribe link in the message or by contacting us at **contact@raretalent.xyz** .

13. Children’s Privacy

RareTalent is not intended for children. We do not knowingly collect personal data from children under 13. If you believe a child has provided us with personal data, please contact us and we will take appropriate steps to delete that information.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page with a revised “Last Updated” date. Continued use of the Services after an update becomes effective constitutes acceptance of the revised Privacy Policy.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us at:

contact@raretalent.xyz